Here’s the Loop. Here’s Where We Need to Be…
Planning a wedding is fun, but it’s also hard work. In addition to managing the many details, you also have to manage people. That includes your bridal party, family and vendors. Keeping your vendors in the loop is one of the most important things you can do in the process of planning your wedding, especially your wedding planner. It doesn’t matter how insignificant you think the change is– you need to notify your planner or your on-site coordinator of any pertinent changes.
Here are some things that you should notify your planner of:
- Changes in location of your rehearsal, ceremony, cocktail hour, or reception
- Changes in floral or linen orders
- Changes in service or service times of vendors (for example– you cut your DJ’s play time from 4 hours to three)
- Changes of vendors
- Changes in your final guest count
Because your planner and/or on-site coordinator handles the back-end or the business side of your fabulous event, they have a structure that is being built to pull your event off successfully. They may be relying on a portion of your plans to help them execute their service. If you fear that you will be a nuisance, or if you have many changes, compile them in one email and send them to your planner or on-site coordinator. If it is something major, be sure to notify them immediately.
Trust me, there is nothing worse than showing up to a pre-wedding con or worst yet, the day of the wedding only to find that things have been dramatically changed after you have developed a blueprint of the day. Of course, a good planner always has a Plan B and works smarter, not harder– but the extra effort to rearrange plans or overcompensate for changes can cost valuable time and resources.