Questions You Should Ask Your Destination Wedding Planner
Planning a destination wedding is fun…but sometimes stressful. There are many things to consider, including enlisting the help of a wedding planner for your destination wedding. The planner of your choice or pool that you choose to interview could be one local to the area, local to you and has knowledge of the area or in another location with a familiarity of the area. Take some time to configure a description of what you want for your wedding and wedding weekend. Recognizing both US and international destination weddings can benefit greatly from a wedding planner, we’ll provide questions to help you choose your planner that suits your needs:
US Destination Weddings:
- Are you familiar with my venue/area that I would like to have my wedding?
- If the area has more than one location (in our instance—Jekyll Island, St. Simons Island, Brunswick and Sea Island), could you tell me which would be better suited for my wedding?
- Based on the information about my wedding, do you have any suggestions about other venues?
- Are you able to assist me in finding vendors in my budget and event vision?
- Are you also able to assist in securing room blocks for my guests?
- Would you be able to help research and plan weekend activities, parties, etc. around the wedding?
- What is your communications/work method? (This is important for when you are out of the area where you intend to marry. Having an open communication plan helps the process go smoothly)
International Destination Weddings
- Are you familiar with my venue/area that I would like to have my wedding? Can you help us with the marriage requirements?
- Can you suggest any specials that would suit us at other properties in the area?
- Do you speak the language for where we intend to have our wedding? (This, albeit not mandatory, can be a huge help to you. In some locations, English is the second language and some things get lost in translation. Even having a planner that is familiar with colloquial languages and phrases can be of great assistance)
- Are you able to help us secure negotiated room blocks with our resort?
- Are you or someone in your firm able to assist our guests with travel reservations and requirements? (There is a double bonus for planners that have travel agent credentials, as you get to handle everything with one person. If not, see if there is an agent in the company that can assist you so that your event can stay with one company with fluid communications)
- Would you be able to help research and plan weekend activities, parties, etc. around the wedding?
- If we want to ship items with us for the wedding (such as linens, décor, favors, etc.), are you able to assist with the international customs requirements?
- Are you able to travel with us for site visits/tours or production of the actual event? (Again, this is a huge help for you—as your wedding planner will act as the liaison and advocate for your wedding. While the coordinator at the resort will follow instructions in your file, keep in mind that most properties have about 10-20 weddings per day so your coordinator may be stretched thin. Your wedding planner, however, is solely dedicated to your event and is able to fine tune the details to ensure that it goes off as you have planned, while you enjoy your vacation with family and friends)
Having these questions will help you flesh out details that are important to creating your event. More likely than not, these answers will become apparent in conversation with the wedding planners you choose to interview. Be an avid and detailed note taker, to ensure that you are comparing “apples-to-apples” in terms of experience, resources, services and pricing. Of course, you should also feel secure and excited when working with your planner, so be sure to count the personal dynamic between the two of you as well.
Check out this great post on Wedding Bee: Wedding Planners Are Your Friends or do research on great websites like Best Destination Wedding.
